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Proposal and Award Assistance

Sponsored Projects Administration Proposal Review, Approval and Submission Deadlines

UCR has long had a policy that indicates the proposals are due to the Sponsored Research Administration three business days before the sponsor's deadline, and seven days before the deadline for complex proposals.

  • Standard Proposal Lead Time – three (3) full business days prior to the Sponsor Due Date.
  • Non-standard Proposal Lead Time – a minimum of seven (7) full business days prior to the Sponsor Due Date. Principal Investigators are strongly encouraged to start working with their unit administrator and the Office of Research at least one month prior to the Sponsor Due Date for non-standard proposals. This will ensure that there is sufficient time to review and resolve any issues, secure special approvals, coordinate with the UC Office of the President, etc. prior to the Sponsor Due Date.

However, it is widely ignored and many proposals come in with less than 8 hours to review before submission. In 2017, 13% of the proposals were received on the same day they were due.

Starting Dec 1, we are going to enforce this deadline, but give one extra day for those that need it.

If SPA receives an eCAF and final proposal less than two (2) full business days, the eCAF will be returned and the proposal will not be submitted to the sponsor. 

Two (2) Business Day Example:

The eCAF and Final Proposal (all components in final form and ready for submission) must be received in RED at least two (2) full business days before the sponsor’s submission deadline.   

Sponsor Due Date/Time

RED Due Date/Time

Department Due Date/Time

Friday, Sept 1st at 5pm (PST)

Wednesday, Aug 30th at 5pm (PST)

Wednesday, Aug 23rd at 5pm (PST)

Monday, Jul 1st at 1pm (PST)

Thursday, Jun 27th at 1pm (PST)

Thursday, Jun 20th at 1pm (PST)

There are several reasons for enforcing this policy.

  1. UCR's faculty and proposal submissions have grown more rapidly than SPA staff, and the number of UCR awards has increased even faster.  UCR staff handle more proposals per person than staff at any UC campus and more than double the average for a UC campus.
  2. As a consequence, staff have been prioritizing proposal submission over award set up. Unfortunately, faculty have been waiting far too long to be able to spend the money they have been awarded which slows down hiring students and buying equipment.
  3. The context shift of starting to set up an award or read the proposal instructions, putting it down to do a same day review wastes considerable time. Some research, including that of my former colleague at UCI indicates that it takes 20 minutes after an interruption to catch up. (see Worker, Interrupted: The Cost of Task Switching for a discussion of this research.
  4. Advance notice will allow teamwork and balancing of staff efforts. This isn't as effective in real time.
  5. We have received requests from various departments to enforce the deadline, since not enforcing creates similar problems in departments.

Please note that the intent is not to reduce the number of proposals. It's to allow the staff to plan and be more efficient so the same number of staff can keep up with the proposal volume AND improve award setup. Just make a mental note that the deadline is 2 days earlier.

 

 

In the tabs below you will find the list of Principal Investigators that each Financial Analyst oversees funds for.

PI's are listed by Last name, First Name, Department:

 

  • Jeasmin Khanam
    Allen, Michael (Emeritus), Center for Conservation Biology, Microbiology and Plant Pathology
    Barrows, Cameron, Center for Conservation Biology
    Blaha, Gregor, Biochemistry
    Borkovich, Katherine, Microbiology and Plant Pathology
    Debus, Richard, Biochemistry
    Degnan, Patrick, Microbiology and Plant Pathology
    Dingwall, Stephanie, Biochemistry
    Dunn, Michael (Emeritus), Biochemistry
    Gachomo, Emma, Microbiology and Plant Pathology
    Gallie, Daniel, Biochemistry
    Hai, Rong, Microbiology and Plant Pathology
    Henry, Helen (Emeritus), Biochemistry
    Hsiao, Ansel, Microbiology and Plant Pathology
    Manosalva, Patricia, Microbiology and Plant Pathology
    Martinez, Ernest, Biochemistry
    Ng, James, Microbiology and Plant Pathology
    Norman, Anthony (Emeritus), Biochemistry
    Perry, Jeff, Biochemistry
    Platzer, Edward (Emeritus), Nematology
    Song, Jikui, Biochemistry
  • Christine Morgando, Interim Financial Operations Manager
    Aronson, Emma, Microbiology and Plant Pathology
    Baldwin, James (Emeritus), Nematology
    Becker, J. Ole, Nematology
    Borneman, James,Microbiology and Plant Pathology
    Cheloufi, Sihem, Biochemistry
    De Ley, Paul, Nematology
    Ding, Shou-wei, Microbiology and Plant Pathology
    Fan, Li, Biochemistry
    Hille, Russ, Biochemistry
    Jin, Hailing, Microbiology and Plant Pathology
    Kaloshian, Isgouhi, Nematology
    Ma, Wenbo, Microbiology and Plant Pathology
    McKenry, Michael (Emeritus), Nematology
    Morrison, Juliet, Microbiology and Plant Pathology
    Murn, Jernej, Biochemistry
    O'Leary, Sean, Biochemistry
    Ploeg, Antoon, Nematology
    Rao, A.L.N., Microbiology and Plant Pathology
    Westphal, Andreas, Nematology
  • Valerie Schulte
    Adaskaveg, Jim, Microbiology and Plant Pathology
    Coffey, Michael, Microbiology and Plant Pathology
    Dillman, Adler, Nematology
    Glassman, Sydney, Microbiology and Plant Pathology
    Judelson, Howard, Microbiology and Plant Pathology
    Larsen, Paul, Biochemistry
    Lavagi, Irene (Asst. Proj Sci), Microbiology and Plant Pathology
    Liu, Xuan, Biochemistry
    Putman, Alex, Microbiology and Plant Pathology
    Roberts, Phil, Nematology
    Roper, Caroline, Microbiology and Plant Pathology
    Spindler, Stephen  (Emeritus), Biochemistry
    Stajich, Jason, Microbiology and Plant Pathology
    Stanghellini, Michael (Emeritus), Microbiology and Plant Pathology
    Tsao, Peter (Emeritus), Microbiology and Plant Pathology
    Van Gundy, Seymour (Emeritus), Microbiology and Plant Pathology
    Vidalakis, Georgios, Microbiology and Plant Pathology

Additional contacts for our units served:

 

Harvest Academic Hire Contacts
Contact For
Extension  

Rocio McFadden

rocio.mcfadden@ucr.edu

Microbiology and Plant Pathology Academic hires – Postdoc, Jr. Specialist, Visiting Scientist 2-3423  

Kendall Dunmore

kendall.dunmore@ucr.edu

Biochemistry Academic hires – Postdoc, Jr. Specialist, Visiting Scientist 2-6266

Guadalupe Figueroa

guadalupe.figueroa@ucr.edu

Nematology Academic hires – Postdoc, Jr. Specialist, Visiting Scientist 2-6383

 

Harvest Non-Academic Hire Contacts
Contact For                                                               
Extension

Susan Solis

napsupodc@ucr.edu

Payroll, Staff hires 2-5002
Chelsea Valdez 

chelsea.valdez@ucr.edu

 

HR Generalist  2-4890

 

 

CNAS Contracts & Grants Contacts
Title 
Extension  

Ashley Nicole Beene

ashley.beene@ucr.edu

CNAS Grant Facilitator    2-5103

Karen S. Garcia

karen.garcia@ucr.edu

 

BMPN’s Assigned Senior Contract & Grant Officer 2-3962
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