BMPN Admin

Helpful Forms and Documents

• BMPN Travel Expense Report

  BMPN Travel Expense Worksheet

  Instructions: This form is for outside visitors or guests that are requesting travel expense reimbursement. Contact the BMPN purchasing office: bmpnpurchasing@ucr.edu with any questions.

• Blanket PO Guidelines

  Blanket POs will only be good for 6 months

  They will ALL need to have the word Blanket in the order description and the line-item description.

  The set amount will be what it is (up to $4,000) and we will not be adding funds to the POs for the end users. I'm sure there will be the occasional overage that Accounting will tell us to add funds for, but the hope is that we minimize the number of change orders needed so that we only need to reconcile the PO to match the final amount paid.

  The end users will be contacted 30 days before the PO will expire asking them to cease from using that PO number for orders and to place a new Oracle request.

• Declaration of Missing Evidence (DME)

  DME-Declaration of Missing Evidence.doc

  Instructions: Use this form if you have lost or missing receipts and are claiming reimbursement.

• Equipment Purchase Guidelines

  Coming Soon...

• Fleet Rental Guidelines

  A DMV check is required if you are driving a University Fleet Vehicle.

  Reach out to Jeanette Westbrook (jwestbr@ucr.edu) and ask her to provide you with a DMV Pull. Upon completing the form, she will send to fleet for record check. Turnaround time is usually 4 business days to get approved to drive a University fleet vehicle. 

  Upon approval, our Department SAA will add you onto fleet commander, and you will be able to rent fleet vehicles.

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  Fleet Services Vehicle Rental

  NEED A VEHICLE? Click on the link above for more information on Daily and Long Term Vehicle Rentals Through Transportation Services.

• Private Contractor Guidelines

  Coming Soon...

• Statement of Economic Interests (Form 700)

  The California Political Reform Act requires certain state and local government officials (including some University employees) to disclosure their personal financial interests. The purpose of financial disclosure is to alert public officials to personal interests that might be affected while they are performing their official duties (i.e., making governmental decisions). Disclosure also helps inform the public about potential conflicts of interest.

  https://www.fppc.ca.gov/content/dam/fppc/NS-Documents/TAD/Form%20700/2020-21/Form_700-U_2020.pdf

• Furniture Purchase Guidelines

  Furniture Purchase Guidelines

  Instructions: Click on the PDF Link above to learn more about UCR's furniture purchasing guidelines.

• Visitor Parking Requests

  Invited guests to UCR who travel via personal, state or rental car may park in one of the designated visitor lots only with a guest parking permit. To obtain a parking permit for your visitors contact BMPNpurchasing@ucr.edu with guest’s name, COA and date of visit at least 2 days before the guest is arriving. The request will be submitted and you can advise your guest to pick up the permit at the parking kiosk.

  
  If a faculty member, staff or graduate student from another UC campus comes to visit and they have a parking permit from their own campus they can show that parking permit along with their UC identification card to the parking kiosk and get a complimentary parking pass for use on UCR’s campus for the day. This does not apply to Undergraduate students from other campuses.