BMPN Admin

Shipping Procedures and Forms

• Shipment Request Form

  BMPN Shipment Request Form

  Instructions: Please fill out the linked form and shipments can be taken to the Boyce Hall receiving room for processing. For same day processing of Fedex shipments, please submit by 11:00AM. Contact BMPNPurchasing@ucr.edu with any questions.

• Dry Ice Procedures

  Dry ice is considered a hazardous material and requires special care when shipping. In order to limit possible injury to handlers or damage to the product, dry ice shipments must be contained in a polystyrene foam container and shipped with an outer packaging. Please note that outer packaging made of polystyrene foam nor Fedex packaging can be used as outer packaging. However, good quality fiberboard (corrugated cardboard), plastic or wooden boxes can be used.

  

• USPS Correspondence Guidelines

  USPS – United States Postal Service is handled by Mail Services.
  Contact: mailservices@ucr.edu ; Phone: 951-827-6245.

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  SHIPPING ADDRESS INFORMATION for letters via USPS:

  University of California, Department or Residence Hall
  Building or room number
  Phone and/or email contact
  900 University Ave., Riverside CA 92521

  Remember to include your return address and ensure addresses are legible. Please try to avoid handwritten addresses.

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  1.  Prepare correspondence and seal envelope
  2.  Address your mail
  a.  If it needs to be labeled provide typed information of recipient:
      i.      Recipient's full name or company name
    ii.      Full street address
    iii.      City, State, and ZIP Code, Country (if international)
    b.  Provide return address, if different from UCR
          i.      Your full name or company name
       ii.      Full street address
        iii.      City, State, and ZIP Code

  3. Specify service type
    ·         First Class
    ·         Priority Mail
    ·         Priority Mail Express
  
    Add-On Services
    ·         Certified Mail (domestic only)
    ·         Registered Mail (domestic and international)
    ·         Return Receipt (domestic and international)
    ·         Adult Signature Required
  
  Tracking
   Tracking is not available for First Class Mail items.
   If you’d like to get tracking information you should choose Priority Mail or Priority Mail Express service for domestic and Registered Mail service with Return Receipt for International.
  
  Delivery Confirmation
    You can get delivery confirmation by adding Certified Mail or Registered Mail service.

  4. Provide your COA

  5. If you would like to receive tracking information, provide your email address
  
  For additional information about USPS services and requirements, visit www.usps.com

• International Shipping

  As of 12/19/2022, international shipments are subject to review by the UCR Export Control Officer. ALL international shipments require submitting a request to ship form to Campus Export Control Officer, Roberto Galvan Ramos Jr.

  Request to ship form: https://exportcontrol.ucr.edu/sites/default/files/2022-11/request-to-ship-form_rev.d.docx
  
  The completed form must be emailed to: exportcontrol@ucr.edu

  This process MUST be initiated 2 days prior to the shipment being sent out. The authorization from the UCR Export Control Officer will be REQUIRED at the time your shipping label request is submitted to the BMPN Shipment Request Form.

  For more information on the changes to the international shipping policy please see the Export Control website: https://exportcontrol.ucr.edu/

  The deadline to submit forms and packages for both domestic and international shipments is 11:30 a.m. sharp - We need these requests in before lunchtime to ensure that we can generate the label and get your packages picked up on time.

• DHL Shipping

  UCR Receiving Services

  UCR Main Receiving Services offers DHL Shipping. The USDA requires some research shipments through DHL, and it can be effective for documents to Europe and Asia. DHL pick-ups are coordinated by Receiving Services staff.  (951) 827-1012.

Other Services and Information 

• Photocopier

  In order to properly charge photocopy expenses within the department, access codes are set up in the copier located in Boyce 1415 and are required in order to use the machine. Faculty may request codes, as needed, for use by individuals who are working with them from the Receiving Room Administrator. Please provide a COA. 

• Azenta and Retrogen Drop Boxes

  Coming Soon...

• Incoming/Outgoing Mail

  Incoming Mail:

  Mail is distributed to your assigned mailbox in the afternoon.

  Outgoing Mail:

  University-related business mail can be placed without a stamp in the blue canvas outgoing mail bag hanging in the mail room. Personal mail can also be placed in this bag but it MUST be stamped with appropriate postage. 

  Please note: There is no way to trace your outgoing mail once it has been picked up by campus mail services. If you need a tracking number, you can use our Fed-Ex mail services or go to the post office. 

• Campus Address

  To ensure accurate delivery of your package, please advise the sender/vendor to address the package using the following formats:

  EXAMPLE:

  Name | Title
  University of California, Riverside
  Building or room number
  Phone and/or email contact
  3401 Watkins Dr, Riverside, CA 92521